Supplier quotes, client follow-ups and the monthly close shouldn't eat your week. We help architecture firms and interior design studios find where the hours go, then automate it with AI.
September close · Arkos Architects
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Supplier quotes, invoices, client follow-ups, the monthly close. In most architecture and interior design studios it repeats every week, and most of it can be automated with AI. Put in your numbers to see what it costs you.
Take the 2-minute quizIllustrative only. Real savings depend on what the audit finds.
Which supplier, what price, what the client approved. Right now it lives in one person's head or a WhatsApp thread. AI can turn your emails, quotes and site notes into a project memory anyone on the team can ask.
Take the 2-minute quizEvery request gets logged, assigned and followed up automatically, so changes reach the drawings and nothing gets redone at full cost.
Take the 2-minute quizSupplier quotes, invoices and the monthly close get built by hand, often by the same person, every month.
Which supplier, what price, what the client approved. When that person is busy or gone, the studio stalls.
A client email goes unanswered, a change never reaches the drawings, and the team fixes it later at full cost.
Admin hours a week a 6-person architecture studio can hand to automation. Illustrative; your audit measures your own.
Buying software starts with a feature list. An AI audit starts with how your architecture or design practice actually runs, and tells you what to automate and what to leave alone.
Starts with your studio
Not a feature list. We map how work actually runs before suggesting anything.
An 18-page AI workflow audit, written in plain language for studio owners. Click through a sample to see what each part looks like.
Supplier quote, from client request to approved order.
Bottleneck: steps 3–4 take 61% of the time.
Admin hours per week, measured over 2 weeks.
| # | Fix | Hours / wk | Est. build |
|---|---|---|---|
| 1 | Supplier quote intake and comparison | 6.5 h | 2 weeks |
| 2 | Client follow-up and approvals log | 4.0 h | 1 week |
| 3 | Monthly close for the accountant | 5.5 h | 2 weeks |
| 4 | Leave alone: drawings and design reviews | — | — |
What you already use, and how ready it is to connect.
Not everything should be automated. These stay with your team.
Built in the order that pays back soonest.
Expected: ~16 h / wk back by day 90, re-measured at each phase.
60 minutes, with whoever runs the studio day to day.
Sample data for illustration. Your report is built from your own studio.
Every engagement starts with a free 20-minute consultation. The audit is a product, not a sales call. Automation builds and support are priced after you've seen the report.
Where your studio loses hours, mapped and measured.
The fix that moves the biggest number, built first.
Keeps every build running as your tools change.
Not sure which stage you need? Tell us in the request form below and we'll say where to start.
"I started Archon because the architecture and interior design studios I know are run by brilliant designers who spend their evenings on invoices. I do the audit myself, and I only take two firms at a time."
Joel Guadarrama
Founder, Archon & Partners
Former U.S. Navy intelligence. Since 2023 I've built AI automations and agents for funded startups and firms in finance and AI. Now I build them for architecture and interior design studios.
More about Joel →Yes. It is a 20 to 30 minute call to see whether AI can fix what is eating your week, and what I would do first. If an audit makes sense, I will explain it on the call. If it does not, I will say so.
Architecture firms and interior design studios of roughly 2 to 25 people, in the US and Latin America. Usually the owner or a partner reaches out, because they are the one doing the admin at night.
No. The audit is the product. You keep the report whether or not you build anything, and the audit fee is not a down payment on future work.
No. Each stage is sold on its own. Some firms will take the report and act on it themselves.
Individually, based on what the report found. You'll see effort, sequence and cost in the report before you decide. Builds are paid half up front and delivered in phases.
We sign an NDA at the start. Before any of your material goes into an AI tool, you approve in writing, with the specific services named. We never write to your live systems without explicit access.
We build systems that return hours and stop processes depending on one person's memory, including follow-up pipelines. What you win depends on your work and your market, so we don't promise commissions or revenue.
No. Drawing production, rendering, Revit/BIM, measurements and anything requiring an architect's signature or judgment are outside what we do.
Yes. Interviews and reports are available in English or Spanish.
Monitoring, fixes when your tools, APIs or AI models change, and small adjustments as your team changes. It is optional, starts after the free-fix window, and you can cancel any time.
20 minutes with Joel. Answer 7 quick questions first so the call is about your studio, then pick a time. If AI can't fix it, I'll tell you.
"No, we do it all by hand."
"Very informal, so to speak."
"It's almost always the same... it should be something automatic."From interviews with architecture studios, 2026.